EMPLOYER GUIDE
Creating Job Postings
Outcome Campus Connect Powered by Magnet Community Sign On
What are WIL Opportunities?
Work-Integrated Learning (WIL) opportunities provide post-secondary students with a practical application of their education in a professional setting, and the experience and training necessary to prepare them for the job market. A list of the primary types of WIL opportunities can be found on Magnet’s Knowledge Hub.
Create your Account
To get started, create an account on Outcome Campus Connect or through an Outcome Campus Connect partner. If you intend to access wage subsidy funding, you can partner with Magnet or another funding provider that fits the industry you want to hire in, such as the manufacturing skilled trades, food processing or trucking. To do so, create an account through the landing page of the relevant funding provider. Once you’ve created an account, follow the appropriate links to the OCC tool. This is where employers can create job postings and, if eligible, apply for wage subsidy funding.
EMPLOYER GUIDE
Posting a Job
1. Access the Outcome Campus Connect Opportunity Wizard using the link on the home page. Look for the OCC item ‘Apply Now.’ This links to the OCC platform. Alternatively, an employer can navigate to the App Drawer and click on ‘Job Posting.’ The App Drawer is located in the top right-hand corner of the home page when you log in.
2. Click on ‘Create a New Job Posting,’ then select ‘Students and Recent Graduates.’ There are three types of posting options: Students and Recent Graduates, Professional and Skilled Workers, and No Requirements. By selecting Students and Recent Graduates, you will begin the process of posting a job through Outcome Campus Connect that will reach post-secondary students best suited for the role
3. Next, you’ll be directed to a selection page where you can choose to create a job posting for a Current Student or Recent Graduate and General Student. The Current Student option is illustrated with the Outcome Campus Connect logo.
Selecting the Current Student option will launch the Outcome Campus Connect platform in a new browser tab.
To post a job for a Recent Graduate, General Student, Professional and Skilled Worker, follow the steps outlined on Magnet’s Knowledge Hub in order to post a job on the Magnet platform: Communities Powered by Magnet. The intelligent job-matching technology available through your Powered by Magnet Community (referred to as your Community) automatically matches applicants with opportunities based on each individual’s experience and education. Qualified candidates receive an invitation to apply when they are matched with a new job posting.
Commonly Asked Questions
Here are some commonly asked questions about the process of posting a job to a Powered by Magnet community, or through the OCC Wizard.
1. Where does the job posting go? When an employer posts a job through a Powered by Magnet community, students affiliated with that community will be able to access those job postings through your Community job board and can actively apply for any role they are interested in. Additionally, any student who is affiliated with the relevant Powered by Magnet community and who matches the requirements of the job posting will automatically receive an invitation to apply
2. Who are you looking to hire? If employers want to post experiential learning, skill development, and work-integrated learning opportunities, it is recommended these be posted through the OCC Wizard. Opportunities posted through the Wizard reach current students in accredited post-secondary institutions. Employers who post jobs through the Wizard may also be eligible to apply for funding opportunities.
If employers want to post a permanent job opportunity for students or recent graduates, it is recommended they post through the relevant Powered by Magnet community and choose ‘Students or Recent Graduates,’ or by selecting ‘Professional and Skilled Workers’ and choosing an education requirement. The system will match candidates based on these criteria. TIP: If employers don’t have a clear academic program in mind for their candidate, it is recommended they choose ‘All programs’ from the list at the top of the list of study subjects.
3. Where can you find your job postings? Employers may post through their relevant Powered by Magnet community or the OCC Wizard depending on their needs and preferences. In either case, employers will be able to manage their job postings through the ‘Job Postings’ page on the Powered by Magnet community. Employers will only be able to see applicants for job postings made through the relevant community. Users can also review the status of their OCC postings, and see how many views each posting has received.
Additionally, employers who post jobs on their Powered by Magnet community can share those opportunities directly with post-secondary institutions through Outcome Campus Connect without applying for wage subsidy funding, further broadening the reach of their posts. For example, in the image below where Communities Powered by Magnet is enabled, employers can share opportunities through Outcome Campus Connect by selecting the post-secondary institution of their choice.
Outcome Campus Connect Sign On
Authorize the email address and password you use to access Magnet on the Outcome Campus Connect platform. In providing a seamless experience for Delivery Partners and Employers, Magnet and Orbis have enabled a single sign-on agreement. If you would like more information regarding this experience, please refer to the Magnet Knowledge Hub under Step 6 of the ‘Accessing Outcome Campus Connect’ section.
Outcome Campus Connect Job Posting
Once you have authorized your email address and password by following the steps under the ‘Creating Job Postings’ heading above, you will be directed to the Dashboard on Outcome Campus Connect. To get started, click ‘Post New’ and follow the guide below to begin posting jobs on the platform. The ‘Opportunity Wizard’ provides a step-by-step experience for creating job postings. Please ensure you have the following information readily available.
• Experience Type: The type of opportunity an employer is looking to recruit for will influence hiring success since the different experience types may or may not align with the academic program and requirements of post-secondary institutions.
• Selected Terms: Terms are selected based on a student’s start date. When posting a job for a particular term, e.g., summer 2023, an application for wage subsidy funding cannot be submitted until the option is open for the term period. If the term is unavailable, only the job can be posted at that time.
• Academic Programs: Employers should use ’groupings’ if they are unsure of the exact field of study they are looking to hire from. If further details, such as the field of study, are utilized, please take into consideration that some fields may not be offered by all institutions. If employers want to target a specific post-secondary institution, a larger grouping can be used before the targeted institution is selected.
• Targeted post-secondary institutions: Post-secondary institutions can be selected by province. Employers are encouraged to expand their post-secondary institution selections, thereby increasing access to opportunities for a greater number of student applicants.
• Open Network: The Open Network options include post-secondary students and recent graduates and allow access to additional talent. Employers should be mindful of funding eligibility when selecting this option.
• Opportunity Details: Internal tracking numbers can be added to job details for customized identification. Include application instructions to help guide candidates. Responses can be captured via email or an organization’s existing Application Tracking System (ATS). Employers can choose to promote a job opportunity through social media and network channels.
• Organization Details: Please ensure this section is completed with the appropriate personnel’s details. This information will be used by post-secondary institutions if they have follow-up questions about a specific job posting. In this section you will find a toggle to save your organization’s information for future applications - it is located at the bottom of this page.
• Additional Options to Consider: The platform allows you to provide higher visibility to under-represented groups (First-Year Students, Indigenous Students, Newcomers to Canada, Persons with Disabilities, Visible Minorities, and Women in STEM). Select these where applicable because employers may be eligible for increased wage subsidy funding when hiring candidates from these groups. Please note that funding eligibility also depends on the candidate self-identifying by completing the student consent form.
• Funding Program: Several funding delivery programs are available to employers. Select the program that best caters to your industry or preferences. Please note that you may be referred to another program based on suitability.
• Review and submit - see FAQs for more information about the review process. For more information, please refer to Magnet’s Outcome Campus Connect Knowledge Hub.
Applicants
1. Viewing Applicants on Outcome Campus Connect
• In Outcome Campus Connect, locate the ‘Postings’ list in the top right-hand corner of the page. From here you will be able to see any job posting that has applicants.
• You can confirm which of your postings has applicants by clicking the ‘Applicants’ icon. When you have selected a posting, click on the ‘Targeted Schools’ button in the top right-hand corner. This will take you to the Applicant List.
2. Viewing Applicants on Magnet
• Please refer to the Viewing and Managing Applicants page on the Knowledge Hub for an in-depth description of these steps.
3. Managing Applicants on Magnet
• Please refer to the Managing Your Applicants page on the Knowledge Hub for an in-depth description of these steps.
4. Reporting for KPI Tracking
• The Outcome Campus Connect platform provides a list of postings filtered by status, ID, position, WIL Type, Application Deadline, and Date Created. While employers cannot generate reports, they are able to check the number of views or favourites within the platform.
• Employers can also keep track of the status of funding applications associated with their job postings.
Frequently Asked Questions
How do I reset my password?
There are two ways to reset the password for the account you use to access your Powered by Magnet community.
1. If you are already logged in, click the profile icon in the top right corner. Select ‘My Settings’ and scroll down to the ‘Password’ section. Enter a new password and click ‘Save’ to update your new password.
2. If you are unable to log in or can’t remember your password, click the ‘Forgot Password?’ link to the right of the login button on the sign-in page. You will be prompted to enter your email address. Within a few minutes, you will receive an email containing a link with further instructions to reset your password. Remember to check your junk folder if you can’t find this email in your inbox.
Why didn’t I receive a confirmation email? Upon creating a new account, a confirmation email will be sent to the email address used to register the account. This email will contain a link, which must be clicked to activate the account. Remember to check your junk folder if you can’t find the email in your inbox. If you still can’t find the email, attempting to log in again will give you the option to re-send the confirmation message. If you don’t receive a confirmation email, please email Customer Support at support@whoplusyou.com. When contacting Customer Support, please write from the same email address you used to create your account.
How can employers receive applications? When creating a job posting on Outcome Campus Connect, one of the first things you’ll be asked is how you want to receive applications.
There are two options:
• Through an ATS system
• By email
Select your preferred choice and complete the extra options. For example, if you select ‘Your email,’ select any attachments applicants should include and enter your email address. Note: Whether you choose to receive applications through an ATS or by email, a job seeker’s application will still appear on your Powered by Magnet community if they apply through Magnet. This is to ensure no applications are lost.
How can I edit my Job Posting? Once a job posting has been activated the intelligent job-matching technology immediately begins matching your posting with candidates who meet the requirements. If you need to make changes to a job posting before it has been activated, you can copy the posting and make any necessary changes.
Here’s how:
• Click on your job posting to open it
• Click on the Actions Menu in the top-right, select ‘Copy,’ then choose ‘Agree’
• Make your changes
• Click the ‘Activate’ button to activate your new job posting Please note that once a job posting has been approved and activated, you will not be able to make further edits. Instead, please copy the job description details to a new posting, make your changes and move through the approvals once more. You’ll need to delete the previous job posting to prevent applicants from applying to it. Finally, contact any relevant post-secondary institutions to ensure they are using your most up-to-date job posting.
Why is my Job Posting in review? All new job postings go through a brief review process to ensure they are legitimate and do not contain errors. Once a job posting moves to ‘In Review,’ no further action is required. Your posting will become active once the review process is complete. If the review finds any problems with a job posting, the employer who created the posting will receive an email with instructions on how to fix it. The review period for pending postings varies but is typically one to two hours. Please be aware that job postings submitted outside normal business hours may take longer to review.
I’m trying to post a job and can’t complete my posting? If there are problems with a job posting an error message will indicate whether any fields are incomplete. Most other problems with job postings are caused by outdated browsers. For best results please ensure you are using the latest version of Chrome, Firefox, Edge, or Safari. If your browser is up to date and you are still having problems, clear your browser’s cache and reload the page. If this doesn’t fix the issue, please visit the Support page in Outcome Campus Connect for program-specific assistance or visit Magnet’s support page: https://whoplusyou.zendesk.com/hc/en-us.
For technical errors and support not listed above: If you have questions or concerns, you can get help from a support staff member by using our in-system chat. This service is available from Monday to Friday between 9:00 a.m. and 5:00 p.m. ET